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Office of State Rep. Kam Buckner
Chicago, IL, United States
23 days ago
NYC Public Engagement Unit
New York, NY, United States
26 days ago
Office of State Rep. Kam Buckner
Chicago, Illinois, United States
23 days ago

Description

Scheduler Job Posting/Description for Office of State Rep. Kam Buckner


The Office of State Representative Kam Buckner is looking to fill our Scheduler position. As the Scheduler, you will provide excellent service for our constituents by effectively and efficiently scheduling meetings with organizations, community groups, one on ones with constituents and others as needed. You will also be responsible for staying abreast of what is happening in the 26th District and the Chicago area then updating relevant events and information to the calendar.


We’re looking for a reliable team member that has a keen eye for detail, solid work ethic, self starter, consistent on-time attendance, and is highly motivated. The Scheduler must be able to interact with a variety of different internal and external stakeholders in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, and with a high level of professionalism and confidentiality. This position reports to the Chief of Staff.


Essential Duties:

Independently organize and perform scheduling for the State Representative

  • Update daily schedule accordingly
  • Communicate via email and phone to schedule
  • Organizing and tracking invitations, speaking engagements and scheduling requests (internal and external)
  • Keeping the State Representative’s Google Calendar accurate and updated at all times
  • Anticipate and circumvent potential conflicts in schedule before they arise
  • Troubleshooting and problem solving as conflicts in schedule arise
  • Work with the Chief of Staff and State Representative to ensure that both daily schedule and projected monthly schedule reflect high-level priorities and timelines
  • Maintain an organized system of contacts, outstanding requests and items that require follow up
  • Assist with ad hoc projects, including occasional personal projects and administrative tasks
  • Greet visitors for meetings scheduled with the Representative and other members of the team as needed
  • Other tasks as assigned


Candidate Profile:

  • 2+ years of experience (including internships)
  • Office experience
  • Able to work well under pressure and be flexible in an ever-changing, high-growth environment
  • Strong working knowledge of Microsoft Office and Google Suite
  • A reputation for being a detail-oriented team player with a strong desire to exceed expectations & good at logistics
  • Strong written and verbal communication skills
  • Ability to independently prioritize projects and daily workload
  • Positive attitude and collaborative approach to teamwork and problem solving
  • Passionate about democracy and the changing media industry
  • Prepare background materials and other documents as necessary

The Office of State Rep. Kam Buckner is an Equal Employment Opportunity Employer and will not permit discrimination against or harassment of any applicant or employee on the basis of race, color, religion, sex (including pregnancy), national origin, age, disability, veteran’s status, genetic information, or on the basis of any personal characteristic protected under federal, state, or local law.


Job Type: Part Time

Hours: 15-20 hours per week *
Salary: $14.00- $15.00 /hour
*Experience:

Customer Service: 1 year (Preferred)

Office Work: 1 year (preferred)*
Work Location: This position is in person with an optional 2 days remote.



Job Information

  • Job ID: 57687580
  • Location:
    Chicago, Illinois, United States
  • Position Title: Scheduler
  • Company Name: Office of State Rep. Kam Buckner
  • Organization Type: Official Government Office
  • Job Function: Scheduler
  • Entry Level: Yes
  • Job Type: Part-Time
  • Job Duration: Indefinite
  • Min Education: None
  • Min Experience: 0-1 Year
  • Required Travel: 10-25%
  • Salary: $14.00 - $15.00 (Hourly Wage)
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